Efforts gradually turning to fruition from handling many procedures and operations to working with multiple employees, managing a small or medium-sized business is stressful and rewarding. To effectively accomplish assigned tasks and manage all resources, it is essential to automate basic but important tasks like accounting. This will help you focus on the main activities and think strategically, and will save you time and money.
To simplify your bookkeeping and manage your finances, QuickBooks comes with a host of applications, from which you can choose suitable software to meet your specialized business needs. However, more options come with more confusion and when it comes to choosing an application, the situation becomes more complex. And therefore it is necessary for the company to do a thorough research to select the best option.
We have created a checklist to help your business find the right QuickBooks app.
Identify your top priorities and problem areas
Knowing your business needs, top priorities, and pain points will help you recognize your current and long-term business requirements. For example, you need to consider the number of people who will use it, the needs of your current employees, the size of the company, and so on. Many software limit the number of users per account, while others offer multi-user access for additional costs. Therefore, it is important to consider all aspects of your business before reaching a conclusion.
Understand functional requirements
Identifying the functional requirements you want in your software will help you determine whether the application will perform the required tasks or not. These tasks can include creating automatic expense entry in QuickBooks, extracting data from receipts, and more. Once you’re done with the full list of ‘must-haves’ and ‘required’ features, you can find the ideal software for your business.
Research and explore application categories
A thorough research of the app categories in the QuickBooks app store will help you understand the top priorities that need your attention. For example, some of the prominent QuickBooks application categories are Human Resource Management, Payroll Execution that includes paying your contract and employee invoices on time, conducting analytics to convert QuickBooks data into meaningful insights, payroll and billing time tracking, data synchronization to avoid manual data entry, automated tax preparation functions, etc. After you have considered the categories, you need to preselect the selected software. Now, read about the software, customer review, description and check the demo. Thorough research will help you choose the best application to meet your business needs.
Think of the app as a business investment
The apps will save you time and help you increase your sales by reaping your efforts in monetary terms. Plus, by taking your applications to the cloud, you can also make your software mobile. QuickBooks Cloud hosting will help your employees collaborate and cooperate with your team and clients in real time. Investing in applications will help you do more with limited resources and give you better control of your resources.
Train your staff
To avoid confusion and get maximum usability from your software, training your employees is essential. It also helps them to understand the functions and their ease of use. Doing this will help integrate new software into your existing system. Above all, “learning is not a spectator sport” and therefore learning should be an inherent part of the business.
When it comes to choosing software for your business, you need to be thoughtful and aware of your business requirements. Get help from an accounting expert, ask your employees, and learn from an application developer on accounting software. After all, a successful business is like a team sport that needs a committed contribution from all departments.